UtiliBox reads your utility master invoices — electric, water, sewer & gas — matches metered utilities to each unit, allocates shared ones across residents by RUBS, and builds your Yardi Paybal batch balanced to the cent. Then it shows exactly how much of your utility spend you’re actually recovering.
*On a real 295-unit portfolio: transparent RUBS turned the owner’s utilities from −$8,645/mo to +$3,537/mo — +$12,182/mo recovered from the shared utilities the prior vendor under-billed.
Every batch reconciles to the carrier invoice — to the cent. No more chasing a few dollars across hundreds of meters.
Submetered utilities (electric) map meter→unit; shared ones (water, sewer, gas, drainage) allocate across residents by RUBS — each to the right GL.
Confident meters post automatically; the few judgment calls are flagged for a one-click review.
“What used to be a full day of sorting utility bills across 250 units is now a coffee break. And it actually balances.”
“The exception flags are the killer feature — it never quietly mis-posts a vacant meter to a resident.”
Try it on a real invoice now — or upload your own. First month is on us.